Security Awareness Tips: Indentity Management


Posted on Thursday, October 5, 2017

What identifying information should I be managing? Your date of birth, name, phone number, social insurance number, address, credit card number and mother’s maiden name can all be used to open bank accounts, apply for credit cards, rent accommodations, transfer bank balances and/or redirect mail. Should this happen to you; you could be left with the debts.

What are some steps I can take to manage my identity?

• Never let your credit card out of your sight

• Do not put it on the countertop with the numbers up as someone with a camera phone can easily walk away with your numbers.

• Never leave receipts, or statements at the bank machine, bank wickets, in any public garbage can: destroy, preferably through shredding, before putting them in your home trash.

• Never give out personal information over the phone unless you initiated the call.

• When it comes to vital statistics information, keep as little as possible in your wallet, or handbag.

• Destroy, by cutting into several pieces, any credit cards you no longer use, or that have expired.

• Know when your bills normally arrive, if they do not arrive as per the normal schedule contact the company to ensure that your mail has not been illicitly redirected.

• Ask that your accounts require passwords before the company makes any changes to your accounts.

• Watch out for shoulder surfers when keying in your Personal Identification Number (PIN) or passwords

• Choose your passwords wisely, make them difficult to guess but not too complex to remember. Memorize them!

• Notify your credit card company if your card is stolen or missing.

How do you know if your identity has been stolen or altered if you do not know what your electronic identity looks like? You should access your credit rating at least once a year to confirm its accuracy. Confirm that your utility companies have the correct information. Double check personal information held by the government is accurate.

Who is responsible for Identity Management? Identity management is essential within the Military as well; and it is your responsibility to confirm that the personal information held on you is accurate and up to date. The electronic age did not remove this responsibility just made it more complicated. For example, in order to get Protected B and below email your name must appear accurately on three lists; X.500, SMTP and Peoplesoft. A mistake or lack of compatibility with any of these lists will cause problems with email delivery.

Just as in the old days when you received a hardcopy of your personal records resume and you circled mistakes and delivered it back to your Orderly Room you should update your Peoplesoft account. If you’re not sure how, contact your local Administrative Support for direction. Is your name listed in the Global Address List properly? Provided the changes you wish to affect meet the naming standards, contact the local Help Desk. When transferred to a new job ensure your out clearance include your local Help Desk, your account will be disabled/deleted until you reach your new destination.

Whether it is your civilian personal information or your military information, identity management is your responsibility. Ensure the information is accurate and remains that way.